Organizing a successful corporate event in Kuala Lumpur starts with choosing the right venue. The city offers world-class facilities around KLCC (Kuala Lumpur City Centre). Whether you’re hosting a product launch, business summit, or AGM, knowing the cost of renting a meeting room is essential. This article explains the rental pricing, venue examples, inclusions, and tips for budget planning.
Why Choose KLCC for Corporate Events?
KLCC is the heart of Kuala Lumpur’s business district. It’s home to luxury hotels, modern skyscrapers, and the iconic Petronas Twin Towers. Choosing KLCC as your event location boosts your corporate image. The area is easily accessible by public transport and offers five-star services.
Types of Meeting Venues Available in KLCC
KLCC offers a range of venue options to suit various business needs:
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Hotel Ballrooms and Boardrooms
Examples include Grand Hyatt KL, Mandarin Oriental, and Four Seasons Hotel Kuala Lumpur. -
Convention Centers
The Kuala Lumpur Convention Centre (KLCC) is a top-tier option with large halls and breakout rooms. -
Coworking Spaces
Serviced offices like WeWork KLCC or Colony offer stylish, cost-effective spaces for smaller gatherings.
Cost Breakdown of Renting Meeting Rooms in KLCC
1. Hotel Venues
Hotels in KLCC offer luxurious meeting facilities with full service.
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Small Boardroom (10–20 pax): RM1,000 – RM3,000 per day
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Medium Room (50–100 pax): RM5,000 – RM10,000 per day
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Grand Ballroom (200–500 pax): RM15,000 – RM50,000 per day
Prices usually include AV systems, refreshments, tables, chairs, and service staff.
2. KL Convention Centre (KLCC)
A preferred choice for large-scale events.
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Banquet Hall (1,000 pax): RM30,000 – RM60,000 per day
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Conference Room (200 pax): RM10,000 – RM25,000 per day
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Exhibition Hall (custom size): RM80,000 – RM200,000+ per day
Rental may include lighting, security, cleaning, Wi-Fi, and event support.
3. Coworking Spaces
Ideal for corporate workshops or startup presentations.
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Meeting Room (8–20 pax): RM80 – RM150 per hour
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Event Hall (50–100 pax): RM1,000 – RM3,000 per day
Many coworking venues offer on-demand booking and include coffee/tea.
Factors That Affect Rental Prices
Several factors can influence the final cost of your meeting room:
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Location: Central KLCC venues are more premium.
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Capacity: Larger spaces cost more.
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Inclusions: AV setup, catering, staff, and décor.
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Timeframe: Weekdays and off-peak seasons are cheaper.
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Customisation: Branding, setup, and furniture layout can raise costs.
How to Save on Meeting Room Rentals
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Book early to secure better rates.
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Compare multiple venues and request quotes.
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Use packages that bundle meals, equipment, and support.
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Avoid peak days like weekends or public holidays.
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Negotiate for half-day or hourly rates if a full day is unnecessary.
Examples of Corporate Event Venues in KLCC
1. Grand Hyatt Kuala Lumpur
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Venue: Grand Ballroom
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Capacity: 450 pax
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Cost: RM30,000+ per day
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Highlights: Skyline views, on-site catering, tech support
2. Kuala Lumpur Convention Centre
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Venue: Plenary Hall
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Capacity: 3,000 pax
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Cost: RM100,000+ per day
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Highlights: Multiple halls, simultaneous interpretation, green tech
3. WeWork EQ
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Venue: Enterprise Room
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Capacity: 50 pax
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Cost: RM2,500 per day
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Highlights: Flexible layout, high-speed Wi-Fi, modern ambiance
FAQs
1. How much does renting a meeting room in KLCC cost?
Prices start from RM80/hour for small rooms in coworking spaces and go up to RM200,000/day for large halls in convention centers.
2. What is usually included in the meeting room rental fee?
Most venues include AV equipment, basic décor, tables, chairs, Wi-Fi, refreshments, and support staff.
3. Can I rent a meeting room for just a few hours?
Many venues offer hourly or half-day rental options, especially coworking and serviced offices.
4. Are there any extra charges I should expect?
Yes. Expect extra charges for overtime, catering, parking, branding setup, and technical assistance.
5. How do I choose the best meeting venue in KLCC?
Define your budget, expected headcount, and event type. Visit venues, compare packages, and read client reviews before booking.
Final Thoughts
Renting a meeting room in KLCC for a corporate event is an investment in your brand’s image. While costs vary widely, the professional ambiance, facilities, and prestige that KLCC offers justify the expense. Plan smartly, compare options, and book early for the best experience.
